Recording of Land Records – General Information

The Circuit Court Clerk’s Office records deeds, deeds of trust (mortgages), and other official instruments/documents associated with land transactions. In order for a document to be recorded, it must be one that is authorized by law to be recorded in the Deed Book and it must meet certain statutory provisions. Recordation fees and taxes vary according to the type of document being recorded. Recording hours are from 8:00 a.m. to 3:30 p.m. Monday through Friday.

Documents presented after normal recording hours will be recorded the next business day.

All documents presented for recordation must be originals that have been signed and notarized with the notary seal affixed pursuant to the Code of Virginia.

Filing parties must submit a self-addressed, stamped envelope (SASE) for the return of documents recorded in the Deed Book. Documents without a SASE will not be mailed. Recorded documents that are not accompanied by a SASE will be maintained in the Record Room for pickup.

Recording of Land Records – Recording Fees

See the Supreme Court of Virginia’s site for a Deed Calculation Tool to assist in determining recording costs for documents to be recorded in the Deed Book. To determine applicable fees using this tool, select Henrico Circuit Court and enter the requested information for the document(s) to be recorded.

Payment may be made by cash, check or money order (payable to the Circuit Court Clerk). Debit and credit cards are not accepted for the payment of such fees. Any questions should be directed to the Record Room at 804-501-4979.

Land Records – Cover Sheet Requirements

Pursuant to Code of Virginia § 17.1-227.1,

the Clerk’s Office exercised the option to require a Land Records Cover Sheet for all documents recorded in the Deed Book. In practice, data contained on Cover Sheets is scanned via bar code readers, thereby allowing instruments to be recorded more timely and accurately.

To create the required Cover Sheet, users must access Cover Sheet software made available at the following web site: CSA Online website .

Documents that do not include a Cover Sheet with all information accurately listed will be returned to the presenting party so that a corrected Cover Sheet may be prepared. Additional information is provided below. Questions related to procedures should be directed to the Clerk’s Office.
Phone: (804) 501-4240

Questions related to the software should be directed to ILS.
(301) 587-7531 Ext. 211. Web address: support@landsystems.com .

Land Records – Parcel ID Requirement

Parcel ID Numbers on Documents Presented for Recording in the Deed Book
Pursuant to §17.1-252 of the Code of Virginia, 1950, as amended, this office requires that any deed or other instrument conveying or relating to an interest in real property bear, on the first page of the deed or other instrument, the tax map reference number or numbers, or the parcel identification number (PIN) or numbers, of the affected parcel or parcels. Henrico’s standard Parcel ID Number is 10 digits. Please place the Parcel ID Number on the first page after allowing a margin pursuant to Library of Virginia standards. The Parcel ID Number should also be shown on the Cover Sheet.

The County has an Automated Telephone System:

This is an Interactive Voice Response and Fax Information System that allows County residents and real estate professionals with a touch-tone telephone to access real property information seven days a week, 24 hours a day. Information may be retrieved by parcel number, account number, address, or owner’s name. Call 804.755.7380 or for TDD access 804-501-5011.

Land Records – Secure Remote Access to Land Records

Pursuant to Virginia law, land records are available through a Secure Remote Access (SRA) site.

Access to Henrico’s Land records is maintained by a service provider, International Land Systems (ILS). Access is by subscription only and granted by the Circuit Court Clerk. Subscribers are assigned a valid user name and password. Upon receipt of an application and subscriber agreement by the Circuit Court Clerk, the application may be approved and forwarded to ILS to set up a user account and grant access to the secure remote land records system.

Please Note: According to Virginia Code § 17.1-279(D)(1) “…The clerk may require any entity that is a nonresident of the Commonwealth, prior to becoming a subscriber, to demonstrate that such entity is authorized to do business in Virginia and is in good standing with the State Corporation Commission or other applicable state or federal regulatory agency and that such entity will comply with the secure remote access standards developed by the Virginia Information Technologies Agency pursuant to § 17.1-294. In the case of an individual, the clerk may require a person who is a nonresident of the Commonwealth to demonstrate that such person has a legal presence in Virginia and will comply with the secure remote access standards developed by the Virginia Information Technologies Agency pursuant to § 17.1-294.”

For more information regarding the Secure Remote Access system, the application and subscriber agreement as well as subscription requirements, please see the information at International Land Systems (ILS) website:
Land Systems

Land Records – Social Security Numbers on Documents Presented for Recording

Social Security Numbers on Documents Presented for Recording in the Deed Book
Pursuant to Code of Virginia § 17.1-227, this Clerk’s Office will not knowingly accept any instrument submitted for recordation in the Deed Book that includes the social security number of a grantor, grantee, or trustee.

Land Records – Subdivision of Land – Plat Recordation

Before recording a Subdivision Plat in the Circuit Court Clerk’s Office, a Subdivision Plat must be approved by the Planning Office. Contact the Planning Office at 804-501-4602 for further information.

Note: Subdivision of land is regulated by the Henrico County Subdivision Ordinance and requires that a subdivision be recorded whenever a lot, tract, or parcel of land is divided into three or more lots or for the building or creation of a public road.

Recording Fee for Subdivision Plat is $20 per page.

Note:
Subdivision of land is regulated by the Henrico County Subdivision Ordinance and requires that a subdivision be recorded whenever a lot, tract, or parcel of land is divided into three or more lots or for the building or creation of a public road.

Recording of Land Records – Additional Information

For further inquiries relating to recording fees or requirements, please call (804) 501-4249 and ask to speak with a staff member in the Deed Recording Division.