Tax & Pay Information
Tax & Pay Information
Employees are paid on a biweekly basis and receive their paycheck on Friday of payweek. The official workweek runs from Saturday to Friday—with two workweeks included in each paycheck.
Deductions are taken from employee paychecks for Federal and State taxes, Social Security (both OASDI and Medicare) and benefit premiums for the benefits selected by the employee. In addition, employees may choose to have voluntary deductions for United Way and the Credit Union handled through payroll deductions.
You can view your payslip information on-line at myhenrico.org—log in to the system and look under Employee Direct Access — Payslip. If you have questions about your paycheck, you should contact Angela Greenhill (501-7511) or Velicia Davis (501-7512) of the Department of Human Resources.
Federal and state withholdings can be changed on-line at myhenrico.org—log in to the system and look under Employee Direct Access — Federal & State Tax Forms.
Involuntary deductions such as wage assignments and garnishees may be deducted upon receipt of the appropriate order to do so. If you have questions about these, please contact Lyn Zacharias, Finance/Payroll Section (501-5584).
- “How To” from Social Security
- Social Security Administration
- Social Security Benefit Estimator
- Top 10 Services—Social Security Administration
- 2013 Federal Withholding (W-4)
- State Withholding (VA-4)
This plan allows employees to pay their health care premiums, dental premiums, and flexible spending account (FSA) contributions on a pre-tax rather than after-tax basis. Employees agree to have their salaries reduced by the amount of their premiums and spending accounts. Less federal, state and Social Security taxes are deducted from their reduced paychecks; therefore, take-home pay is greater by participating in the plan. Sections 106 and 125 of the Internal Revenue Code, as amended, allow the County to establish and offer this salary reduction plan.
Participation in the Plan
All County employees who participate in the County’s health care plans, dental plans, and flexible spending accounts, and elect coverage that requires payment of employee premiums through payroll deduction may also elect to participate in the pre-tax plan.
Participation in pre-tax deduction is optional.
Changes to Participation
This agreement may be changed only during the annual enrollment period. However, should a qualifying event occur that causes a corresponding change in coverage, the agreement may be changed or revoked.
A qualifying event is defined as one of the following: marriage, divorce, death of a spouse or dependent, birth or adoption of a child, change in employment of employee or spouse, change in spouse’s employer-provided benefit program, and child losing dependent status or reaching the age when he/she can no longer be covered by the plan.
What is the Pre-Tax Payment Plan?
This plan allows employees to pay health care and dental premiums and flexible spending account (FSA) contributions before taxes are deducted from paychecks.
How do I sign up for the plan?
New employees make an election when they originally make decisions about their benefits. Current employees may elect to change their participation at Open Enrollment periods. Elections continue for each Plan Year until changed at Open Enrollment. Employees sign a Pre-Tax Payment Election Form to indicate their election.
When can I change my pre-tax and benefits elections?
You can change your elections only during an Open Enrollment period. However, if a major qualifying event occurs during a plan year you may change your elections. All changes must be made within thirty-one (31) days of the effective date of the approved qualifying event. Contact the Benefits Division at 501-7371 for forms.
What are qualifying events?
The Internal Revenue Code (IRC) defines qualifying events. Changes in your coverage must be consistent with the event. Qualifying events are: marriage, divorce, death of spouse/dependent, unpaid leave of absence by employee/spouse, birth/adoption of a child, court ordered custody of child, child reaching the age when can no longer be covered by plan, significant change in spouse’s employer-provided insurance coverage. Of course, you may make changes during Open Enrollment periods without one of the above events occurring.